Entering own share data
A large volume of data to be entered into the ECOS files concerns the allocation of resources to the various work packages.
Part of the data that concerns the headers of the WP can be quite repetitive (Price type, expenses distribution type,...). ECOS allows you to make multiple entries for such types of information.
The question of the start and end dates for each WP is a bit more problematic because each of these dates are normally specific so it is generally not possible to have a multiple entry. Because entering all these dates can be tedious, ECOS allows you to import dates from a spreadsheet in a specified format. This type of import file can be generated by a planning tool (such as Microsoft project or Primavera).
In this case the start/end dates can be imported in no time and without additional risk of data entry error.
The type of data tat can be entered in this way is the following:
3. Other Costs including Travel
4. Budgetary items: WAC (Without Additional Charges) or SUB (sub-contractor) types
It is possible to import start/end dates through a simple Excel interface that can be filled-in by your planning tool (Microsoft Project, Primavera or any other tool able to generate an xml type file)
You may also enter your own WP numbering system. This will allow you to sort your tables and produce all reports according to your own numbering system instead of the ECOS PT/WBS index.
Recently ECOS has included the possibility to perform a so-called Turbo Data Entry.
ECOS can also import/export from/to your Enterprise Resource Planning (ERP) system.
With ECOS you can apply date shifts to some blocks of the WBS and ensure that recalculations according to escalation and rate variations are automatically taken into account error-free and in a matter of seconds.
Finally you can apply a Contractual Phase Price Rounding to make your price look more competitive.
These advanced features are further explained as part of the Power Tools.
Apart from your own data you can also enter budgetary provisions for unidentified sub-contractors at the time of the proposal elaboration. They will be taken into account together with your identified sub-contractors providing you with a tender file in answer to the ITT file. It is always possible to replace the budgetary provision with the corresponding proper tender file whenever this one becomes available.