Access to ESA official meeting-related documents via esa blue-docs
A new service called esa blue-docs was introduced in March 2019 to provide ESA Member State delegates access to information on Council, Committee and Programme Board meetings. esa blue-docs aims to facilitate and document the decision-making process, thereby supporting coordination with, within and among national Delegations, and strengthening good governance and accountability. This service replaced eCPB, which was deployed in 2007.
esa blue-docs gives ESA Member States’ accredited representatives and authorised users online access to the Agency’s official documents from 1995 onwards. Request for earlier documents should be forwarded to the ESA Records manager, within the Director General’s Cabinet. These documents comprise agendas and minutes of meetings, final resolutions, rules and regulations, and programme declarations adopted by Council and its subordinate bodies, as well as working documents appearing on the agenda. Issued by the Director General for the attention of Member States Delegations, these papers, as well as the related debates, are not meant to be public and must be protected from any unauthorised disclosure.
Delegations should ensure that rules on access to ESA official documents are consciously applied and that the list of esa blue-docs user accounts is regularly reviewed and updated (see ESA/C(2007)185, rev.1). The current system features are described in detail in the online user guide, located within esa blue-docs itself. ESA Member State Representatives should ensure they have subscribed to esa blue-docs in order to receive newly loaded documents by email. Users can contact the esait Helpdesk (esait.Service.Desk@esa.int, tel.:+39 06 941 80700) for queries regarding access and content of esa blue-docs.
As requested by several delegations, as of January 2010 the mailing of paper hard copies of official documents has been discontinued.