PREPARATION OF THE ELECTRONIC PAPER

FOR THE PROCEEDINGS OF THE

ERS – ENVISAT SYMPOSIUM 2000

Principal Author Name⁽¹⁾, Co-Author Name⁽¹⁾, Co-Author Name⁽²⁾

⁽¹⁾Affiliation

Complete mailing address (including country)

mailing address continued

Email:

⁽²⁾Affiliation

Complete mailing address (including country)

mailing address continued

Email:

INTRODUCTION

The proceedings for the ERS – ENVISAT SYMPOSIUM 2000 will be published by ESA Publications Division in an electronic format (CD-ROM). All participants will receive the hardcopy Abstracts Book at the conference, and the proceedings a few weeks after the conference. The following instructions provide guidelines for preparing the required electronic format. Each submission should resemble these instruction sheets in format and style when completed. Please read all instructions thoroughly to avoid errors, which could result in your paper(s) being omitted from publication. The annexes at the end of this document are for instructional purposes and are not part of the document submission format.

SUBMISSION REQUIREMENTS

Publication of a paper in the electronic Proceedings for ERS – ENVISAT SYMPOSIUM 2000 is contingent upon the receipt of an electronic version of your paper preferably in PDF format by 5 October 2000.

PAPER PREPARATION

REMARK: FULL PAPER CONTRIBUTIONS ARE EXPECTED FROM ALL PRESENTERS OF VERBAL, POSTER AND DEMO CONTRIBUTIONS.

Each paper is not limited to a maximum number of pages although 8 (eight) pages is the recommended length. Prepare your paper using the following guidelines:

Format: Use either A4 or US letter size paper.

Margins: In order to achieve a paper-format independent print area of 17x23.4 cm (6.7x9.21 inches), please adjust your word processor to the following margins shown in Table 1.

Table 1. Recommended margins for the paper

Text: The text shall be organised in a single column, left and right justified. Use single spacing in the body of the text and double spacing between sections.

Font: Text: Times New Roman

Variable: Times New Roman italic

Symbol: True Type Symbol font (Type 1 fonts only)

Size: Paper title: 12 pt bold (TITLE)

Author(s): 10 pt bold (Author)

Affiliation(s): 10 pt bold italic (Affiliation)

Normal text: 10 pt (regular text)

Text in tables: 9 pt

Symbols: 12 pt ( W @ f )

Sub/super-script: 7 pt (x ^y)

Tabs: Set the first three levels of tabs at 1 cm (0.39"), 2 cm (0.79") and 3 cm (1.18"). Set a right tab stop at 17 cm (6.69") for "flush-right" adjustment of equation numbers. Set a centre tab at 8.5 cm (3.55").

Headings: Chapter headings should be left aligned, double-spaced (one blank line before and after the heading) and printed in bold "ALL caps". Sub-headings should be left aligned and double-spaced in bold text with the main words capitalised ("Title Case"). Sub-sub-heads are left aligned in italic font with the main words capitalised ("Title Case").

Colour: The electronic proceedings will be produced in colour. Therefore, authors unable to submit an electronic version should submit their hardcopy original using a high-quality colour printer if it requires scanning.

Header/footer: The use of header/footer or footnotes is not recommended.

Title and Author Affiliation

The paper title, author(s) name(s), affiliation, complete mailing address and email should be centred at the top of the first page using the font as indicated above. If there are several authors, the complete affiliation should be given for each of them using superscript⁽¹⁾ in the authors⁽²⁾ list⁽³⁾ to refer to them.

Equations

Should be centred on page. Number equations consecutively with equation numbers in parentheses flush with the right margin. To make your equations more compact, you may use the solidus (/), the exp function, or appropriate exponents. Use a long dash rather than a hyphen for a minus sign. Use parentheses to avoid ambiguities in denominators. Punctuate equations with commas or periods when they are part of a sentence. Be sure that the symbols in your equation have been defined before the equation appears or immediately following. Use "(1)" not "Eq. (1)" nor "equation (1)" except at the beginning of a sentence, then use "Equation (1) is....". An example for an equation is:

       (1)

Figures and Tables

Position figures and tables at the top and bottom of pages. Figure captions should be below the figures; table captions should be above the tables. Avoid placing figures and tables before first mentioned in the text. Use the abbreviation "Fig.1," even at the beginning of a sentence. All images must be embedded into your document and locked in position.. The type of graphics you include will affect the quality and size of your electronic paper (see Annex II).

An example for an image embedded in the document is given in Fig. 1. (Courtesy RSG - © ESA and RSG, Chalmers University of Technology.)

                                                                       Fig. 1. Interferometric SAR image over Gothenburg

Abbreviations and Acronyms

Define abbreviations and acronyms the first time they are used in text, even after they have been defined in the abstract. Abbreviations such as IEEE, SI, MKS, CGS, ac, dc, and ms do not have to be defined. Do not use abbreviations in the title unless they are unavoidable.

Page Numbering

Do not number the electronic paper.

For the hardcopy paper to be used for scanning, the page numbers should be written in pencil on the top right corner of each page: "1 of 4" "2 of 4" etc.

ACKNOWLEDGEMENTS

Try to avoid the stilted expression, "One of us (R.B.G.) thanks...." Instead, try "R.G.B. thanks...." Put sponsor acknowledgements at the bottom of the first page.

REFERENCES

Number citations consecutively in square brackets [1]. The sentence punctuation follows the brackets [2]. Refer simply to the reference number, as in [3]. Do not use "Ref.[3]" or "reference [3]" except at the beginning of a sentence: "Reference [3] was the first...." The title of the book or the name of the journal shall be typed in italic.

Give all authors’ names; do not use "et al". Papers that have not been published, even if they have been submitted for publication, should be cited as "unpublished" [4]. Papers that have been accepted for publication should be cited as "in press" [5]. For papers published in translation journals, please give the English citation first, followed by the original foreign-language citation [6].

Sample References

[1] G. Eason, B. Noble, and I.N. Sneddon, "On certain integrals of Lipschitz-Hankel type involving products of Bessel functions," Phil. Trans.. Roy. Soc. London, vol. A247, pp. 529-551, April 1955.

[2] J. Clerk Maxwell, A Treatise on Electricity and Magnetism, 3^rd ed., vol. 2. Oxford: Clarendon, pp. 68-73, 1892.

[3] I.S. Jacobs and C.P. Bean, "Fine Particles, Thin Films and Exchange Anisotropy," in Magnetism, vol. III. G.T. Rado and H. Suhl, Eds. New York: Academic, pp. 271-350, 1963.

[4] K. Elissa, "Title of paper," unpublished.

[5] R. Nicole, "Title of Paper," in press.

[6] Y. Yorozu, M. Hirano, K. Oka, and Y. Tagawa, "Electron spectroscopy studies on magneto-optical media and plastic substrate interface," IEEE Transl. J. Magn. Japan, vol. 2, pp. 740-741, August 1987.

PRODUCING YOUR ELECTRONIC COPY

The electronic proceedings of the Symposium will be published on a CD-ROM in portable document format (PDF).

File Naming Convention

Your paper should be submitted as a single electronic file in the format "********.ext". The name of your file should begin with the author abstract number as mentioned in the acceptance letter you received from the ESRIN Review Board and be followed by the last name of the first author, (a total of 8 digits) followed by the appropriate extension for your archiving method. (Please contact Yves-Louis Desnos, ESA / ESRIN, Italy, tel. +39-06-94180 606, e-mail: ydesnos@esrin.esa.it at ESRIN in case you do not have such an abstract ID number.) For example, if your abstract has the number 538, your last name is Sawaya and you choose to send your paper in PDF, you would submit your file as 538saway.pdf. For single-, or double-digit abstract numbers, please pad the number with the appropriate amount of zero's "0" in order to create a 3-digit number (e.g. 004xxxxx.pdf, or 024xxxxx.pdf, respectively).

Acceptable Formats

Papers may be submitted in one or more of the following formats but the preferred format for electronic submission is PDF.

1. Portable document format (.pdf) see Annex I
2. Postscript; Level I, II (.ps) see Annex I
3. MS Word (.doc) up to version Word97

Other word processors might be used but the quality of the file included on the CD-ROM cannot be guaranteed.

LaTeX files must be converted by the author and submitted in PDF or PS format only, see Annex II.

DELIVERING YOUR PAPER

TRANSMITTING YOUR PAPER TO THIS WEB SITE IS THE ONLY SUBMISSION METHOD FOR INCLUSION IN THE PROCEEDINGS ON CD-ROM.
PLEASE DO NOT SEND THE ORIGINAL TEXT VIA E-MAIL.

Detailed instructions for submitting your electronic file are provided by clicking on the following link: how to submit your final paper

POINT OF CONTACT

If you need additional technical assistance with respect to the production of your paper*, please contact:

Ms. Huguette Sawaya

ERS-ENVISAT Symposium Editor

ESA-ESTEC Publications Division

Keplerlaan 1

Postbus 299, 2200 AG Noordwijk, The Netherlands

Tel. +31-71-565-5660, Email: hsawaya@estec.esa.nl

*Your Subject line should refer to: "Paper submission ERS-ENVISAT (SP-461), 000****.ext

ANNEX I

Generating PDF Files

Adobe® Portable Document Format (PDF) is a universal file format that preserves the formatting of a source document, regardless of the application and platform used to create it. PDF files are compact and can be shared, viewed, navigated, and printed by anyone using the free Adobe Acrobat® Reader (this will be provided on the CD-ROM of the proceedings). Adobe® Acrobat® software (Exchange, Distiller) is required for producing the PDF format. For more information, see <http://www.adobe.com/prodindex/acrobat/main.html>.

Generating Postscript Files

The submission of your document in PDF format is the preferred method. If a PDF is not available, the author is requested to submit his paper in Postscript format or in the original word-processed version. Postscript files are more likely than others to preserve the intended layout when converted to PDF.

Almost all applications/systems can produce a suitable Postscript file although this is accomplished in a wide variety of ways. In all cases, the quality of the Postscript file will have a direct impact on the quality of the converted file. A high quality Postscript file is one that reliably produces pages with the desired look, as efficiently as possible.

Please review the following suggestions for producing your Postscript file. This will ensure it is usable and presented in the manner you wish.

• Make sure that your submitted paper prints correctly to a Postscript printer. Files that cannot be printed usually cannot be converted. Select the following printer for Postscript output:

Windows 3.1,3.11: Postscript Printer driver

Windows 95: Adobe PS 4.1 (available at www.adobe.com) or any Linotronic printer driver

Windows NT: any Linotronic printer

Mac OS: LaserWriter w/PS driver

• Always use the latest version of your Postscript driver and select Postscript Level 2 if available.

• Use only base fonts (see "Fonts" above) and embed all fonts in your Postscript file. Please avoid using "custom" fonts. If using a Windows system select "Use Printer Fonts for all TrueType Fonts in the "Advanced Options dialog box for the Postscript printer driver.

• Embed all images and figures.

• Design your document using colour and select a colour Postscript printer to create your Postscript file. Note that many applications create colour data only when printing to a colour printer and will create a grey-scale document unless a colour Postscript printer is selected.

• Do not use custom halftones and pattern fills. Instead use solid-colour or grey-scale fills to produce a more readable document on-screen that will also load and print significantly faster.

• Do not select "Smooth Graphics." This option often produces extremely large files that will take a long time to display and print. The Smooth Graphics option is usually found in the Page Setup Dialog box in Macintosh applications and some Windows applications.

ANNEX II

Tips for Graphics

In general the use of vector graphics such as those produced by most presentation and drawing packages can be used without concern and is encouraged.

The use of bitmap images, such as those produced when a photograph is scanned, require significant storage space and must be used with care. Bitmap graphics store an image as a series of numbers that represent the colour of each dot in the image. Increasing the size, resolution (dots per inch), or number of colours in an image will dramatically increase the size of the image.

If your paper contains many large images they will be down-sampled to reduce their size during the conversion process. However the automated process used will not always produce the best image, and you are encouraged to perform this yourself on an image by image basis.

Suggestions for improving the quality bitmap graphics include:

• In general bitmap images should be limited to no more than 256 (8 bit) colour/grey scale, 150 dpi, and should be kept as small as possible.
• Reduce the number of display colours before making screen shots. The majority of computer applications use less than 16 colours for their menus, dialogs etc.
• Select higher resolutions only for images that a reader will magnify. Image resolution does not increase when readers zoom in on an image.

La(TeX) File Format

LaTeX files must be converted by the author and submitted in PDF or PS format only.

Documents converted from the (La)TeX typesetting language into the Adobe PostScript language or Acrobat Portable Document format (PDF) files usually contain fixed-resolution (Type 3) bitmap fonts that do not print or display well on a variety of printer and computer screens. Only Type 1 versions of the fonts are acceptable quality.

The default behaviour of Rokicki’s DVIPS is to embed Type 3 bitmapped fonts. You need access to the Type 1 versions of the fonts you use in your documents in order to embed the font information. Type 1 versions of the Computer Modern fonts are available in the BaKoMa collection and from commercial type vendors. Before distributing files with embedded fonts, consult the license agreement for your font package. Some typeface vendors do not allow you to embed complete fonts into a PDF or Postscript language file for public distribution. Contact the type vendor for more information. You may embed all fonts included in the Adobe Type library.

When using LaTeX, only embedded fonts should be used to ensure a decent conversion to PDF. Use of Times fonts are recommended. With LaTeX2e use the command \usepackage{times} and with LaTeX 2.09 use the command \documentstyle[times]{...}. You will need the following packages : times.sty, rawfonts.sty.

For more information, refer to the following URL:

<http://www.adobe.com/supportservice/custsupport/SOLUTIONS/543e.htm>.

For more information on BaKoMa Font collection, refer to one of these URLs:

<http://ring.asahi-net.or.jp/pub/text/CTAN/help/Catalogue/entries/bakoma-fonts.html>

<http://riksun.riken.go.jp/archives/mac/TeX/OzTeX/psfonts/bakoma/>

<http://riksun.riken.go.jp/archives/CTAN/systems/win32/bakoma/dst/>

<http://xxx.lanl.gov/ftp/pub/fonts/x-windows/>

<http://www.cemi.rssi.ru/cyrtug/BaKoMa.TeX/doc/eng/download.html>

 

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