ESA’s online System for Tendering And Registration – “esa-star” – is the default electronic Tendering interface for ESA and its external partners.
esa-star is a fully electronic, integrated, online tendering system. It improves the end-to-end procurement experience by simplifying the document handling process. This makes it easier to collect and exchange information between ESA and its external partners.
esa-star has a dedicated Registration and Management tool for external entities. This tool is integrated with EMITS and handles all supplier or bidder entity information.
How does esa-star affect your business?
esa-star complements ESA’s existing system for the publication of tender-related information, EMITS. For now, both systems will be used – EMITS for processing outbound tendering information and esa-star for inbound information.
The following table shows you when to use esa-star and EMITS:
|Registering with ESA as a new external entity (potential bidder/supplier)||esa-star Registration|
|Accessing your entity-related data in order to verify, validate, modify or complete the registration process as a new or existing bidder/supplier||esa-star Registration|
|Accessing Intended Invitations To Tender (IITTs) and expressing interest||EMITS|
|Accessing Invitations to Tender in which you might be interested or, via your own in-box, Requests for Quotation – RFQs, restricted ITTs, etc. specifically addressed to you||EMITS|
|Expressing interest in an open Tender Action and requesting the system to create a dedicated work area (the Bidder’s Restricted Area) allowing you to prepare your proposal, submit requests for clarifications, etc.||EMITS / esa-star Tendering|
|Submitting your proposal||esa-star Tendering|
Procurement activities that commenced before 17 October 2016 will continue following the old procedure, but new tenders (unless otherwise specified in the tender conditions of the ITT) will use esa-star.
Registration and Tendering
Registration with esa-star is mandatory for all entities who wish to do business with ESA, and who are not already registered with esa-star.
Learn more about the registration process here.
For new suppliers or bidders, there are specific guidelines for submitting documents in esa-star. For our existing suppliers, some of these document formats have changed. These formatting requirements must be met for a valid bid.
Important points about esa-star document formats:
- The tender documents, duly signed when required, shall be submitted in pdf format containing no dynamic content. (i.e. no animations).
- If required by ESA, specific tender components (i.e. PSS forms, planning charts, etc.) may have to be uploaded, also in their native format.
- Only unencrypted files, which are not password protected can be uploaded. (ESA ensures that files are encrypted after upload to esa-star). Maximum file size is 250 Mb per file.
Go to esa-star Tendering
Try out the system before your deadline:
We recommend that you test the system with a preliminary version of an offer prior to your deadline, to make sure that you are familiar with the format, process and system.
ESA wants to make sure that preventable last-minute problems do not arise and this is a way to test your connection and authentication process and ensure the right document formats.