Implementing EISI Activities under Discovery Programme

EISI versus a procurement contract

• Different purpose: to support the project of the Beneficiary in EISI versus to satisfy ESA needs & requirements in a procurement contract
• Different nature of ESA financing: conditional financial contribution in EISI vs/ price for a counterpart in a procurement contract
• Different relationship: “agile” monitoring of the Project as Facilitator in EISI contract vs/ strict management and acceptance of “deliverables as “customer” in a procurement contract
• Different IPR approach: IPR fully vested in Beneficiary (since no expected use for ESA) in EISI  vs/ more extensive rights of use (or even ownership for ESA) in a procurement.
• Procurement Regulations (and TEM) do not Apply and are replaced by the EISI Resolution to be complemented by Implementing Instructions (General conditions and generic procedure) and modalities in Call for Proposals

Reporting

• Progress report (template here) at least 15 days before each Payment Milestone to be uploaded to the related activities.esa.int space
• Final deliverables to be submitted to ESA at least 15 days before the final payment
  • Final Report, Executive Summary (cover-page template here) and Illustration for Study and Early Technology Development activities
  • Phd/Research Report for co-sponsored research
• Cost breakdown confirming the eligible cost of the project to be sent together with the final report
• Additional deliverables as identified in the proposal.

Meetings

• Kick-off meeting
• Progress Review for each Payment Milestone
• Final presentation meeting
• Additional meetings as agreed with ESA on an individual basis

Web page

All running activities get a public entry on the https://activities.esa.int platform.

EISI partners are requested to:

• Keep the information on their activities page updated
• Upload all publications to the web page
• Use the activity platform as means to share reports, upload progress reports for milestone payments and
• Manage meetings for the project on activities.

The activities platform is still under development, in case of problems, please reach out to your contact point at ESA

Invoicing

After confirmation of the progress report or final deliverables from ESA side, the invoice needs to be submitted to esa-p.

In case you encounter technical problems, please contact esait.service.desk@esa.int, tel. +39 06941 80700

Link to SAP and Frequently asked questions (which contain many job aids):
How to use the ESA financial system esa-p to submit an invoice or confirmation GRN

http://esa-p-help.sso.esa.int/